PROPOSED BYLAW CHANGES TO BE PRESENTED AT 2017 AGM

Fiscal Year & Membership Year

Current: Bylaw #6 Membership Dues

The membership period runs from January 1st to December 31st. Membership dues are set annually by the Board of Directors and invoices are issued by October 31st for payment by December 31st of that year. Only those Catholic Schools whose payment has been received at the OAPCE office at least 14 days prior to an Annual General Meeting or Special Meeting of members shall be eligible to vote.

Motion: To change fiscal year to match school year (July 1 - June 30).

Motion: To change membership year to match school year (July 1 – June 30)

The membership period runs from July 1 to June 30. Membership dues are set annually by the Board of Directors and invoices are issued by April 30 for payment by September 30 of that year. Only those Catholic Schools whose payment has been received at the OAPCE office at least 14 days prior to an Annual General Meeting or Special Meeting of members shall be eligible to vote.

Justification: To reduce confusion of membership payment schedule.

Motioned by: Tony Lorini        Seconded by: Jana Seymour

 

Bylaw #9 Role of Spiritual Advisor
Current: The Board of Directors shall appoint annually a Spiritual Director who shall provide advice and guidance to the Board members, be reimbursed for expenses according to the OAPCE expense policy and is a non-voting member during the term of office.

Motion: To remove position of Spiritual Advisor from Board of Directors. (ByLaw #9 Board of Directors) and add the responsibilities of spiritual Director to the assigned Liaison Bishop.

Justification: Position not needed since we have a Bishop sitting on our BOD.

Motioned by: Mariana Kutin Morais             Seconded by: Jana Seymour

 

ByLaw #9 Role of Past President

Current
: The Past President shall be the person who has most recently served as the President of the OAPCE for a term of at least one year. The position of Past President is a two-year position on the Board of Director If the most recent President decides not to become Past President for any reason, then the position will remain vacant.
The Past President does not have to meet the eligibility requirements to be a Director as outlined in the Association’s Bylaws. The Past President acts in an advisory capacity to the Board and as such shall not serve as Chair on any internal committee, shall encourage new representation to succeed on external committees and is a non-voting member.
 

Motion: To amend Role of Past President description to:

Having held the position of President during the previous term, the Past President shall, at the discretion of the BOD provide continuity to the Association. The Past President, through his/her execution of duties in his/her past role as President, has a historical overview of the Association and its activities. The Past President shall facilitate the transition to the new Executive if required; assist, advise and support as requested; provide information and/or clarification about resources, and other essential information that pertain to the daily activities of the Association. The Past President shall only be consulted on matters pertaining to the Association if requested by the Association and the BOD considers any input on an advisory basis. This is a one-year term without voting privileges. The Past President does not have to meet the eligibility requirements to be a Director as outlined in the Association’s Bylaws. The appointment of the Past President position is fully at the discretion of the Board.

Justification: If the Board is experienced then there should be adequate sharing and knowledge to carry them through.  
If there has been a great deal of change and most members are new, this role could be of benefit.  

Motioned by: Chuck Farmer                        Seconded by: Denice Garell-Teti

 

Bylaw #10 Officers

Current:

The officers of the association shall be the President, the Vice President, the Secretary and the Treasurer who shall manage the daily affairs of the Association. The officers of the Association will be required to inform the Board in a timely manner and seek approval from the Board of Directors concerning their actions and decisions.

Motion: To amend ByLaw #10 Officers to include:

The officers of the Association will have held the position of Director, in good standing, for no less than 2 years.

 Motioned by: Tony Lorini                       Seconded by: Jana Seymour

 

 

Motion: To amend the terms of office for each officer of the Association to read:

President – two year term elected at the Board of Directors meeting preceding the Annual General Meeting, and will not serve more than two consecutive complete terms in this position.

Vice President – two year term elected at the Board of Directors meeting preceding the Annual General Meeting, and will not serve more than two consecutive complete terms in this position.

Secretary – two year term elected at the Board of Directors meeting preceding the Annual General Meeting.

Treasurer - two year term elected at the Board of Directors meeting preceding the Annual General Meeting.

Justification: To ensure the Officers of the Association have the proper amount of experience with the Association. To ensure consistency of the Officers of the Association.

 Motioned by: Jana Seymour                         Seconded by: Linda Gregorio

 


ByLaw #11 Executive Director
 

Current: The Executive Director shall be requested by the President and approved by the Board of Directors for a period of no more than one year. The Board by a vote has the right to annually reaffirm the Executive Director’s term for an additional year as required. The Executive Director will not be an elected Director from a Region, but must meet the eligibility criteria to be a Director as outlined in the Association’s bylaws. Since the Executive Director is a non-elected position, the Executive Director will not be allowed to possess a vote on Board matters. The Executive Director shall support the corporation officers and the Board of Directors and assume the functions approved by the Board of Directors. The Executive Director shall be reimbursed for expenses according to OAPCE expense policy.

Motion: To remove the Executive Director position in its present state.

Justification:  Current description does not match usual Executive Director description. A Project Manager can be appointed by the Board of Directors as needed.

Motioned by: Linda Gregorio                      Seconded by: Jana Seymour

 

 PRINTABLE VERSION HERE